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Privacy Policy

Last updated: January 1, 2026

Fusio, Inc. (“Fusio”, “we”, “us”, or “our”), a Delaware corporation, values your privacy. This Privacy Policy explains how we collect, use, disclose, and protect personal information of companies (“Clients”) that use our executive search and recruiting platform (the “Services”). This policy focuses on data we collect from and about Client companies; it does not cover candidate data except as necessary to provide the Services.

By accessing or using our Services, you consent to the data practices described in this Privacy Policy.

1. Information We Collect About Companies

We collect the following categories of information about Client companies:

1.1 Business Information

Company name, business address, industry, size, corporate structure, contact names, email addresses, phone numbers, and job titles of authorized users.

1.2 Role Requirements and Search Parameters

Information about your leadership needs, including position descriptions, board composition requirements, desired candidate profiles, compensation ranges, board governance information, organizational charts, and strategic priorities.

1.3 Billing and Payment Information

Payment method details, billing addresses, bank account or credit card information (processed through secure third-party payment processors), invoicing history, and transaction records.

1.4 Usage and Technical Data

Records of portal access, login times, pages viewed, features used, search queries, candidate interactions, feedback submitted, IP addresses, device information, browser type, operating system, and cookies or similar tracking technologies.

1.5 Communications

Email correspondence, chat messages, phone call records, meeting notes, and other communications between you and Fusio.

2. How We Collect Information

  • Directly from you: Information you provide during onboarding, account setup, portal use, and communications with our team.
  • Automatically: Usage data, technical information, and analytics collected through cookies, log files, and similar technologies when you use our portal.
  • From public sources: Publicly available business information from corporate registries, news articles, company websites, and professional networks to verify legitimacy and understand your business context.
  • From third parties: References, market research providers, and business information services that help us better serve you.

3. How We Use Your Information

We use the information we collect for the following purposes:

  • Provide Services: To perform executive search services, match candidates to your requirements, facilitate introductions, coordinate interviews, and manage the recruitment process.
  • Account Management: To create and manage your account, authenticate access, provide customer support, and communicate with you about your searches.
  • Billing and Payments: To process payments, send invoices, track financial transactions, and manage subscription fees.
  • Service Improvement: To analyze usage patterns, conduct research, develop new features, improve our algorithms, and enhance the quality of our candidate matching and Services.
  • Communications: To send you service-related notifications, updates about your searches, product announcements, and (with your consent) marketing communications about our Services.
  • Legal Compliance: To comply with applicable laws, regulations, legal processes, or governmental requests; to enforce our Terms of Service; to protect our rights, privacy, safety, or property; and to detect and prevent fraud, security issues, or technical problems.
  • Business Operations: To conduct internal business operations, maintain records, perform accounting and auditing, and manage business relationships.

4. How We Share Your Information

We do not sell or rent your company’s personal information. We may share information in the following circumstances:

4.1 Service Providers

We share information with third-party service providers who perform services on our behalf, such as payment processors, cloud hosting providers, data analytics services, customer support tools, and email service providers. These providers are contractually obligated to protect your information and use it only for the purposes we specify.

4.2 Candidates

We share relevant information about your company, role requirements, and organizational context with candidates as necessary to facilitate the recruitment process.

4.3 Legal Requirements

We may disclose information when required by law, court order, subpoena, or other legal process; when we believe disclosure is necessary to protect our rights, your safety, or the safety of others; to investigate fraud or respond to government requests; or as otherwise required or permitted by law.

4.4 Business Transfers

In connection with a merger, acquisition, financing, sale of assets, or other business transaction, we may transfer or disclose information to prospective or actual buyers, investors, or successors, subject to confidentiality agreements.

4.5 With Your Consent

We may share information for other purposes with your explicit consent or at your direction.

5. Data Retention

We retain your personal information for as long as you maintain an active account with us or as necessary to provide you Services. Even after account termination, we may retain certain information:

  • As necessary to comply with legal obligations (e.g., tax, accounting, audit requirements).
  • To resolve disputes and enforce our agreements.
  • For legitimate business purposes such as fraud prevention and safety.
  • To maintain business records and historical search data.

Aggregated or de-identified data that cannot reasonably be used to identify you may be retained indefinitely for analytics and business intelligence purposes.

6. Data Security

We implement commercially reasonable technical, administrative, and organizational security measures designed to protect your information from unauthorized access, disclosure, alteration, and destruction. These measures include:

  • Encryption of data in transit (using TLS/SSL) and at rest.
  • Secure data storage with access controls and authentication requirements.
  • Regular security assessments and monitoring.
  • Limited access to personal information by employees and contractors on a need-to-know basis.
  • Confidentiality agreements with employees and service providers.

However, no system is completely secure. We cannot guarantee absolute security of your information. You are responsible for maintaining the confidentiality of your login credentials and should notify us immediately of any unauthorized access to your account.

7. International Data Transfers

Fusio is based in the United States. If your company is located outside the United States, please be aware that information we collect will be transferred to, processed, and stored in the United States or other jurisdictions where we or our service providers operate. Data protection laws in these jurisdictions may differ from those in your country.

Where required by applicable law (such as the European Union’s General Data Protection Regulation), we will ensure that appropriate safeguards are in place for such transfers, such as Standard Contractual Clauses or other legally approved mechanisms.

8. Your Rights and Choices

Depending on your location and applicable law, you may have the following rights regarding your personal information:

8.1 Access and Correction

You may review, update, or correct your account information by logging into your portal account or by contacting us at [email protected].

8.2 Data Portability

You may request a copy of your personal information in a structured, commonly used format.

8.3 Deletion

You may request deletion of your company account and associated personal information, subject to our retention obligations for legal compliance, dispute resolution, and enforcement of agreements.

8.4 Opt-Out of Marketing

You may opt out of receiving marketing communications from us by following the unsubscribe instructions in those messages or by contacting us. Note that you will continue to receive transactional and service-related communications.

8.5 Cookie Preferences

You can control cookies through your browser settings. However, disabling cookies may limit your ability to use certain features of our Services.

8.6 Additional Rights (EU, UK, California)

If you are located in the European Union, United Kingdom, or California, you may have additional rights under the GDPR, UK GDPR, or California Consumer Privacy Act (CCPA), including the right to object to processing, restrict processing, or lodge a complaint with a supervisory authority.

To exercise any of these rights, please contact us at [email protected]. We will respond to your request in accordance with applicable law.

9. Cookies and Tracking Technologies

We use cookies, web beacons, and similar tracking technologies to collect usage data, remember your preferences, authenticate your sessions, and analyze how our Services are used. Types of cookies we use include:

  • Essential cookies: Required for the operation of our Services, such as authentication and security.
  • Functional cookies: Remember your preferences and settings.
  • Analytics cookies: Help us understand how visitors use our Services so we can improve them.
  • Marketing cookies: Used to track visitors across websites to display relevant advertisements.

You can control cookie settings through your browser preferences. For more information about cookies and how to manage them, visit www.allaboutcookies.org.

10. Third-Party Links and Services

Our Services may contain links to third-party websites, services, or resources that are not owned or controlled by Fusio. This Privacy Policy does not apply to those third-party services. We are not responsible for the privacy practices of third parties. We encourage you to review the privacy policies of any third-party services you access.

11. Children’s Privacy

Our Services are not directed to individuals under the age of 18, and we do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child without parental consent, we will take steps to delete that information.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make changes, we will update the “Last Updated” date at the top of this policy.

If we make material changes, we will provide notice through our Services or by sending you an email to the address associated with your account. We encourage you to review this Privacy Policy periodically. Your continued use of our Services after changes become effective constitutes acceptance of the updated Privacy Policy.

13. California Privacy Rights

If you are a California resident, you have specific rights under the California Consumer Privacy Act (CCPA), including:

  • The right to know what personal information we collect, use, disclose, and sell.
  • The right to request deletion of your personal information.
  • The right to opt-out of the sale of your personal information (note: we do not sell personal information).
  • The right to non-discrimination for exercising your CCPA rights.

To exercise these rights, please contact us at [email protected]. We will verify your identity before processing your request.

14. European Economic Area (EEA) and UK Users

If you are located in the EEA or UK, we process your personal information based on the following legal bases under the GDPR:

  • Contract performance: Processing necessary to provide our Services under our Terms of Service.
  • Legitimate interests: Processing necessary for our legitimate business interests, such as improving our Services, fraud prevention, and security.
  • Legal compliance: Processing necessary to comply with legal obligations.
  • Consent: Where you have provided consent, which you may withdraw at any time.

You have the right to lodge a complaint with your local data protection authority if you believe we have not complied with applicable data protection laws.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

Fusio, Inc.
Email: [email protected]

We will respond to your inquiry as promptly as possible, and in any event within the timeframes required by applicable law.